Receptionist III

Company: Canon Business Process Services, Inc.
Location: Irvine
Posted on: May 26, 2023

Job Description:

Overview
Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.

Pay Range: $20.50-$22.00
Responsibilities

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• Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
  
• Greet outside visitors in a professional manner
  
• May sign for incoming and outgoing packages; route to appropriate party
  
• Use internal paging system
  
• Call for car service or messenger as requested by client
  
• May perform filing, typing and other administrative duties as requested by client
  
• Assist various departments with mass mailings
  
• May receive and route faxes
  
• May schedule conference room based on client requests and order catering as needed
  
• Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
  
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges
  
  Qualifications
  
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  • High school Diploma or equivalent
    
  • Prior experience as a senior level receptionist or receptionist serving senior management/executive floor is required
    
  • Complete familiarity with and understanding of all aspects of the job and their practical applications to problems & situations ordinarily encountered
    
  • Strong problem-solving and communication skills
    
  • May provide direction to lower level support staff
    
  • Proficiency in computer skills required (Excel, Word, and PowerPoint)
    
  • Able to produce reports as requested
    
  • Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines
    
    
    PHYSICAL DEMANDS
    
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    • Physical activity required including bending, reaching, prolonged periods of sitting
      
    • May lift and/or move up to 10 lbs
      
      
      What We Offer:
      
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      • Competitive pay & benefits!
        
      • Comprehensive training and development programs that prepare employees to advance from within.
        
      • A company focused on creating a positive work and client environment.
        
      • Employee discounts on entertainment, products, and services nationwide!
        
        
        Come Join Our Team!

Keywords: Canon Business Process Services, Inc., Irvine , Receptionist III, Administration, Clerical , Irvine, California