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Receptionist III

Company: Canon Business Process Services, Inc.
Location: Irvine
Posted on: May 26, 2023

Job Description:

Act as the first point of contact for outside visitors, vendors, etc. Greets vendors, customers, job applicants and other visitors. May arrange for transportation services when needed. Operates a switchboard typically to route incoming calls and place outgoing calls; performs related duties as required.

Pay Range: $20.50-$22.00

  • Handle all incoming calls, using a main or floor switchboard, routes calls to appropriate party
  • Greet outside visitors in a professional manner
  • May sign for incoming and outgoing packages; route to appropriate party
  • Use internal paging system
  • Call for car service or messenger as requested by client
  • May perform filing, typing and other administrative duties as requested by client
  • Assist various departments with mass mailings
  • May receive and route faxes
  • May schedule conference room based on client requests and order catering as needed
  • Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
  • Prepare monthly production and volume reports in order to measure productivity and prepare billing charges


    • High school Diploma or equivalent
    • Prior experience as a senior level receptionist or receptionist serving senior management/executive floor is required
    • Complete familiarity with and understanding of all aspects of the job and their practical applications to problems & situations ordinarily encountered
    • Strong problem-solving and communication skills
    • May provide direction to lower level support staff
    • Proficiency in computer skills required (Excel, Word, and PowerPoint)
    • Able to produce reports as requested
    • Excellent customer service, professional attitude and appearance are a must. Ability to work overtime & meet deadlines


      • Physical activity required including bending, reaching, prolonged periods of sitting
      • May lift and/or move up to 10 lbs

        What We Offer:

        • Competitive pay & benefits!
        • Comprehensive training and development programs that prepare employees to advance from within.
        • A company focused on creating a positive work and client environment.
        • Employee discounts on entertainment, products, and services nationwide!

          Come Join Our Team!

Keywords: Canon Business Process Services, Inc., Irvine , Receptionist III, Administration, Clerical , Irvine, California

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