Front Office Administrator
Company: Webserv
Location: Irvine
Posted on: March 18, 2023
Job Description:
Job Summary: Webserv is -looking to hire a Part Time Front
Office Administrator (20-25 hours/week) to be responsible for the
general operation of our front and back office. Duties will involve
processing payroll, managing accounts receivable for clients,
greeting visitors and clients, answering incoming phone calls, and
purchasing office supplies and taking proper inventory.You will
need to have prior experience in office administration. You will
also need to be proficient in Google Drive applications such as
Docs and Spreadsheet. A bachelor's degree is preferred but not
required. This is a part time position with a possibility of -
becoming a full time position (review after 90 days). -Front Office
Administrator is responsible but not limited to the following:
-
Oversee labor operations by recording
and managing time cards and making applicable changesProcess
payroll for all staff membersProcess payments for contractors and
vendorsPoint person for maintenance, mailing, shipping, supplies,
equipment, bills, and errandsOrganize office operations and
proceduresOversee adherence to office policies and proceduresManage
relationships with vendors, service providers, and landlord,
ensuring that all items are invoiced and paid on timeProvide
general support to visitorsResponsible for managing office services
by ensuring office operations and procedures are organized,
correspondences are controlled, filing systems are designed, supply
requisitions are reviewed and approved, and that clerical functions
are properly assigned and monitoredEstablish a historical reference
for the office by outlining procedures for protection, retention,
record disposal, retrieval, and staff transfersParticipate actively
in the planning and execution of company eventsResponsible for
developing standards and promoting activities that enhance
operational proceduresAllocate available resources to enable
successful task performanceCoordinate office staff activities to
ensure maximum efficiencyDesign and implement filing systemsEnsure
filing systems are maintained and currentEstablish and monitor
procedures for record-keepingEnsure security, integrity, and
confidentiality of dataAnalyze and monitor internal
processesImplement procedural and policy changes to improve
operational efficiencyMonitor and maintain office supplies
inventoryReview and approve office supply acquisitionsHandle client
inquiries and complaintsManage internal staff relationsMaintain a
safe, secure, and pleasant work environment -Front Office
Administrator is responsible for communicating with: -All
staffIncoming office visitors and clientsLandlord/Irvine Company
associatesVendors and Suppliers -Qualifications:
1+ years of experience in office
management, administrative, or assistant experienceKnowledge of
office management responsibilities, systems, and
proceduresExcellent time management skills and ability to multitask
-Attention to detail and problem solving skillsExcellent written
and verbal communication skillsStrong organizational and planning
skillsProficient in Google Docs and other applicationsKnowledge of
accounting, data, and administrative management practices and
proceduresKnowledge of clerical practices and proceduresKnowledge
of business and management principlesComputer skills and knowledge
of office software packages -Hours: M-F, 8-5pm. (Exact hours can be
discussed)Workplace: Hybrid (In-Office and Remote)Compensation:
$15-18/hr -About Webserv:Childhood friends and now business
partners, Preston Powell and Kyle McHenry, started Webserv in 2017.
Kyle's passion for getting start-ups off of the ground paired well
with Preston's savvy in all things digital marketing. Together they
were able to start the company with two employees, a small office
in Costa Mesa, CA, and a focus on clientele in the healthcare
industry.After years of tremendous growth, Webserv now employs 15
digital marketing pros at a beautiful high-rise office in Irvine,
CA. Our portfolio includes clients in the mental healthcare,
plastic surgery, and legal fields.We've expanded our offerings to
include full-service SEO, paid search management, in-house
copywriting, and websites that truly pop. We're proud of the
success that we've brought to our clients and to our own company -
and we don't plan on stopping anytime soon. -Powered by
JazzHR
Keywords: Webserv, Irvine , Front Office Administrator, Administration, Clerical , Irvine, California
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