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Front Office Administrator

Company: Webserv
Location: Irvine
Posted on: March 18, 2023

Job Description:

Job Summary: Webserv is -looking to hire a Part Time Front Office Administrator (20-25 hours/week) to be responsible for the general operation of our front and back office. Duties will involve processing payroll, managing accounts receivable for clients, greeting visitors and clients, answering incoming phone calls, and purchasing office supplies and taking proper inventory.You will need to have prior experience in office administration. You will also need to be proficient in Google Drive applications such as Docs and Spreadsheet. A bachelor's degree is preferred but not required. This is a part time position with a possibility of - becoming a full time position (review after 90 days). -Front Office Administrator is responsible but not limited to the following: -

Oversee labor operations by recording and managing time cards and making applicable changesProcess payroll for all staff membersProcess payments for contractors and vendorsPoint person for maintenance, mailing, shipping, supplies, equipment, bills, and errandsOrganize office operations and proceduresOversee adherence to office policies and proceduresManage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on timeProvide general support to visitorsResponsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitoredEstablish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfersParticipate actively in the planning and execution of company eventsResponsible for developing standards and promoting activities that enhance operational proceduresAllocate available resources to enable successful task performanceCoordinate office staff activities to ensure maximum efficiencyDesign and implement filing systemsEnsure filing systems are maintained and currentEstablish and monitor procedures for record-keepingEnsure security, integrity, and confidentiality of dataAnalyze and monitor internal processesImplement procedural and policy changes to improve operational efficiencyMonitor and maintain office supplies inventoryReview and approve office supply acquisitionsHandle client inquiries and complaintsManage internal staff relationsMaintain a safe, secure, and pleasant work environment -Front Office Administrator is responsible for communicating with: -All staffIncoming office visitors and clientsLandlord/Irvine Company associatesVendors and Suppliers -Qualifications:
1+ years of experience in office management, administrative, or assistant experienceKnowledge of office management responsibilities, systems, and proceduresExcellent time management skills and ability to multitask -Attention to detail and problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skillsProficient in Google Docs and other applicationsKnowledge of accounting, data, and administrative management practices and proceduresKnowledge of clerical practices and proceduresKnowledge of business and management principlesComputer skills and knowledge of office software packages -Hours: M-F, 8-5pm. (Exact hours can be discussed)Workplace: Hybrid (In-Office and Remote)Compensation: $15-18/hr -About Webserv:Childhood friends and now business partners, Preston Powell and Kyle McHenry, started Webserv in 2017. Kyle's passion for getting start-ups off of the ground paired well with Preston's savvy in all things digital marketing. Together they were able to start the company with two employees, a small office in Costa Mesa, CA, and a focus on clientele in the healthcare industry.After years of tremendous growth, Webserv now employs 15 digital marketing pros at a beautiful high-rise office in Irvine, CA. Our portfolio includes clients in the mental healthcare, plastic surgery, and legal fields.We've expanded our offerings to include full-service SEO, paid search management, in-house copywriting, and websites that truly pop. We're proud of the success that we've brought to our clients and to our own company - and we don't plan on stopping anytime soon. -Powered by JazzHR

Keywords: Webserv, Irvine , Front Office Administrator, Administration, Clerical , Irvine, California

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