Administrative Assistant

Company: NESCO Resource
Location: Irvine
Posted on: March 14, 2023

Job Description:

ADMINISTRATIVE ASSISTANT SPECIALIST Location: Irvine, CA - Not remote POSITION SUMMARY: With minimum supervision, responsible for administrative duties of broad scope and complexity requiring independent judgement and familiarity with applicable procedures. Effective interpersonal, verbal and written skills; versatile to interface at all levels of the organization. RESPONSIBILITIES Following established procedures, perform a variety of administrative responsibilities. May be required to perform some or all of the following: Strong working knowledge and proficient with MS Office suite, publishing applications, as well as creating documents containing financial or statistical data or scientific, technical or legal terminology. Enter and manipulate data on spreadsheet, data base or file management programs and perform a broad range of typing projects with high degree of accuracy and speed. Set priorities and procedures for accomplishing work. May be required to delegate portions to others or offer assistance and support to others. Collect data, conduct research and compile information using a variety of mathematical calculations for a broad range of reports and projects. Compose, analyze and distribute documents. Proofread and correct grammatical, typographical, compositional, or data errors. Conduct meetings or presentations from small to large scale (domestic and international; dealing with hotels and vendors). Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers and developing agendas. Conduct inquiries into specific problems, such as delays, to ensure objectives are being met. Communicate potentially negative situations to management in a constructive manner. Read mail, highlight action or important items, attach relevant files or information before distributing. Respond to routine correspondence or draft routine responses for review and signature. Interface effectively with team members, functional departments and customers. Screen calls, respond to routine questions and receive and/or escort visitors. Schedule appointments and make domestic and international travel arrangements. Maintain accurate and up-to-date files and record systems. Maintain confidential records and reports. Perform other related responsibilities. Job Requirements: Minimum of three years of increasing in complexity of administrative duties related office experience or demonstrated ability to perform described responsibilities 4-year college degree. Thorough knowledge of office equipment, administrative procedures and/or terminology in functional area. Ability to accurately record meeting proceedings, where applicable. Proficient with Microsoft Suite software. Must demonstrate effective verbal, written and interpersonal communication skills. Ability to work effectively with others and be a participative team player. Nesco Resource and affiliates (Lehigh G.I.T Inc, and Callos Resource, LLC) is an equal employment opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status, or any other legally protected characteristics with respect to employment opportunities.

Keywords: NESCO Resource, Irvine , Administrative Assistant, Administration, Clerical , Irvine, California