Administrative Assistant, US Medical Affairs - Therapeutic Toxin and Eyecare Medical Teams
Posted on: January 24, 2023
Responsible for all administrative functions of the department:
answering phones, calendar management, scheduling travel, managing
correspondence and scheduling couriers, processing expense reports,
meeting/event planning, creating or modifying business documents,
preparing presentations from source materials, handling
teleconference setups, acting as a liaison for remote access
issues. Responsibilities Provides general administrative support.
May provide back up support to higher-level management as needed.
Responsible for compliance with applicable Corporate and Divisional
Policies and procedures. Follows purchasing and requisition
procedures, Corporate Security and Privacy Rules, Corporate
Branding Guidelines, and Copy Center procedures (if applicable).
Interacts with high-level executives and handles confidential or
business-sensitive information. May include some support for
tracking budget expenditures. Coordinates and maintains
departmental files, as assigned, in compliance with corporate and
government regulations. Orders business cards and stationery. Uses
and understands Microsoft Office Suite, Delta View and other
business-specific software, including the Corporate Travel Web
site, and employee performance management systems (as applicable).
Coordinates new employee office set-ups and onboarding. May
train/coordinate work for new administrative assistants. Operates
with general instruction and some supervision.
- High School diploma or equivalent. Some college preferred.
- Large company experience preferred. 1+ years previous admin
experience or equivalent. Basic to intermediate knowledge of
Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or
OrgPlus, and Lotus Notes or Outlook and understanding of business
processes and requirements Applicable to California Applicants Only
The below range is the range that we in good faith believe is the
range of possible compensation for this role at the time of this
posting. We may ultimately pay more or less than the posted range
and this range is only applicable for jobs to be performed in
California. This range may be modified in the future. The salary
range is (minimum: $ 18.39 to maximum: $ 33.41) This job is
eligible to participate in our short-term incentive program This
job is eligible to participate in our long-term incentive programs
We offer comprehensive package of benefits including paid time off
(vacation, holidays, sick), medical/dental/vision insurance and
401(k) to eligible employees.
- Note: No amount of pay is considered to be wages or
compensation until such amount is earned, vested, and determinable.
The amount and availability of any bonus, commission, incentive,
benefits, or any other form of compensation and benefits that are
allocable to a particular employee remains in the Company's sole
discretion unless and until paid and may be modified at the
Company's sole discretion, consistent with the law. At AbbVie, we
value bringing together individuals from diverse backgrounds to
develop new and innovative solutions for patients. As an equal
opportunity and affirmative action employer, we do not discriminate
on the basis of race, color, religion, national origin, age, sex
(including pregnancy), physical or mental disability, medical
condition, genetic information, gender identity or expression,
sexual orientation, marital status, protected veteran status, or
any other legally protected characteristic. If you would like to
view a copy of the company's affirmative action plan or policy
statement, please email .
Keywords: AbbVie, Irvine , Administrative Assistant, US Medical Affairs - Therapeutic Toxin and Eyecare Medical Teams, Administration, Clerical , Irvine, California
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