Administrative Assistant

Company: Wollborg Michelson Recruiting
Location: Irvine
Posted on: May 16, 2022

Job Description:

Job Description This position will provide general administrative support to the Human Resources Teams and is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include answering and transferring phone calls to employees, processing Temp invoices, filing and organizing HR files, submitting executive reimbursements, purchasing office supplies, and conducting various departmental audits while serving as the primary contact for the GLOVIS main line and in-office visiting guest. Responsibilities: Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments. Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations. Schedule, maintain and update appointment calendars. Relay and resolve complaints from customers or the public. Process office supply orders for GLOVIS personnel. Receive, sort and distribute incoming mail to the appropriate and intended source. Manage Conference room assignment and scheduling. Review and reconcile AMEX billing. Resolve discrepancies. Verify accuracy of temp agency invoices, research discrepancies, submit in SAP and GUS Portal. Wollborg Michelson Recruiting does require all applicants to be able to provide proof that they are fully vaccinated from COVID prior to their start date, unless otherwise prohibited by law. Wollborg Michelson Recruiting is an Equal Opportunity Employer and prohibits discrimination of any kind. We ensure job offers are made based of one---s employment experience, skills, and qualifications, regardless of race, gender, ethnic origin, or any other classification protected by law. All applicants must furnish proper identification to prove their legal right to work in the US upon a job offer. We participate in E-Verify to confirm one---s right to work in the US. Wollborg Michelson Recruiting does not provide sponsorship for an employment-based visa status.

Keywords: Wollborg Michelson Recruiting, Irvine , Administrative Assistant, Administration, Clerical , Irvine, California