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Senior Administrative Assistant

Company: Zillow
Location: Irvine
Posted on: May 15, 2022

Job Description:

About the teamWe are seeking a bright, forward-thinking, motivated, resourceful, and proactive individual with an established and proven history supporting Senior/Executive level management, to join Zillow Group as Senior Administrative Assistant supporting the Vice President Title and Escrow, Vice President Administrative Services ZCS, and Senior Director Regulated Real Estate Operations.About the roleThis role requires high levels of discretion, integrity, good judgment, and professionalism in dealing with senior leaders/executives inside and outside of the company in a fast-paced environment. The successful candidate must understand business priorities, demonstrate the ability to proactively anticipate needs, drive improvements, complete tasks and projects quickly sometimes with little guidance, react with appropriate urgency to situations that require a quick turnaround, and proactively solve difficult or complex problems. Exceptional organizational skills and attention to detail are a must.Responsibilities Include:

  • Provide dedicated support to the VP, Corporate Development and Strategy and primary team while maintaining discretion, professionalism and judgment
  • Act as liaison with other internal teams and external organizations
  • Manage complex calendars and scheduling requirements; ensuring alignment with priorities
  • Secure and manage travel arrangements, often including complex logistics
  • Assist in planning and running both internal and external executive events and meetings (e.g., staff meeting agendas, all-hands meetings, off-sites, morale events, etc.), including logistics, materials preparation/coordination, catering, etc.
  • Manage/track administrative activities and help drive completion of key deliverables, including analyses, reports, write-ups, etc.
  • Identify and implement solutions to improve efficiencies among the team
  • Anticipate follow-ups and proactively manage upcoming needs
  • Manage expense reporting and reconciliation, records management, and other duties as required
  • Build relationships and partner effectively with other Administrative/Executive Assistants and stakeholders to support Executive leaders/teams
  • Help manage small to medium sized projects and possibly programsThis role has been categorized as a Remote position. "Remote" employees do not have a permanent corporate office workplace and, instead, work from a physical location of their choice which must be identified to the Company. Employees may live in any of the 50 US States, with limited exceptions. In certain cases, an employee in a remote-designated job may need to live in a specific region or time zone to support customers or clients as part of their role.In Colorado, Connecticut, Nevada and New York City the standard base pay range for this role is $33.50 - $53.50 Hourly. This base pay range is specific to Colorado, Connecticut, Nevada and New York City and may not be applicable to other locations.Who you areAn established Senior level Administrative Assistant with a minimum of 4+ years of experience supporting multiple Senior/Executive level leaders. A highly motivated self-starter with high levels of discretion and good judgment, high performance standards, strong attention to detail, and initiative to take action, who thrives in a fast-paced environment.Qualifications and Skills:
    • Minimum of 4 years of administrative experience preferably supporting multiple senior level executives; prior experience in a fast-paced environment/technology company a plus
    • Strong attention to detail and excellent organization skills
    • Demonstrate and display professionalism with a high degree of diplomacy, tact, sound judgment and discretion, especially when handling highly confidential and proprietary materials
    • Excellent verbal and written communication skills; ability to work well with different personalities
    • Ability to work independently with little supervision, think and plan proactively, and manage time effectively; comfortable with ambiguity
    • Ability to multi-task, anticipate needs, continually shift/balance competing priorities on a moment's notice, and work under pressure to meet changing deadlines while maintaining quality
    • Effective problem-solver; able to evaluate and modify work processes and proactively resolve issues and conflicts
    • Enjoy working collaboratively with others and building effective working relationships
    • Strive to exceed expectations with a customer-focus attitude
    • Proficient with technology including Microsoft Office (Outlook, Word, Excel and PowerPoint), G Suite (Sheets, Docs, Forms, Slides), Zoom; iPad; iPhone; etc.Flexibility to work around leaders' schedules highly desiredIn addition to a competitive base salary this position is also eligible for equity awards based on factors such as experience, performance and location.Get to know usZillow is reimagining real estate to make it easier to unlock life's next chapter.--As the most-visited real estate website in the United States, Zillow-- and its affiliates help movers find and win their home through digital solutions, first class partners, and easier buying, selling, financing and renting experiences. Millions of people visit Zillow Group sites every month to start their home search, and now they can rely on Zillow to help make it easier to move. The work we do is helping people move from dreaming to transacting - and no matter what job you're in, you will play a critical role in making this vision a reality.
      Our efforts to streamline the real estate transaction are supported by a deep-rooted culture of innovation, our passion to redefine the employee experience, a fundamental commitment to Equity and Belonging, and . We're also setting the standard for work experiences of the future, where our employees are supported in doing their best work and living a flexible, well-balanced life. But don't just take our word for it. Read recent reviews on and recent recognition from multiple organizations, including: the 100 Best Companies to Work For in 2022 list, Glassdoor Employees' Choice Award, honoring the in 2022, Bloomberg Gender-Equality Index 2022, Human Rights Campaign (HRC) Corporate Equity Index and Best Place to Work for LGBTQ Equality 2022, and TIME list. Zillow Group is an equal opportunity employer committed to fostering an inclusive, innovative environment with the best employees. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please contact us at RecruitingAccessibility@zillowgroup.com.Applicants who receive job offers from Zillow Group will be asked to sign a Proprietary Rights Agreement which includes confidentiality, intellectual property assignment, customer and employee non-solicitation, and non-competition provisions. If you are contacted for a role at Zillow Group and wish to review a copy of the Proprietary Rights Agreement prior to receiving an offer, you may request a copy from your Recruiter.

Keywords: Zillow, Irvine , Senior Administrative Assistant, Administration, Clerical , Irvine, California

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