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Senior Administrative Assistant

Company: Urovant Sciences Ltd.
Location: Irvine
Posted on: November 22, 2021

Job Description:

Overview Improving quality-of-life through innovations in urology. Urovant Sciences is a biopharmaceutical company focused on developing and commercializing innovative therapies for urological conditions. Every employee at Urovant plays an integral role to our success. We are ambitious in our approach to improving outcomes for the patients and healthcare providers we serve. Our fast-paced environment rewards strategic decision-making and collaboration, giving team members opportunities to grow beyond their expertise. The Company's current area of research focus is Overactive Bladder (OAB). Urovant Sciences is currently investigating treatments for OAB in men with benign prostatic hyperplasia (BPH), as well as third line treatments for OAB symptoms in patients who have failed oral pharmacologic therapy. Urovant Sciences, a subsidiary of Sumitovant Biopharma Ltd., intends to develop novel treatments for additional urologic diseases. Learn more at Position Description The Senior Administrative Assistant provides administrative support to the multiple Executive Directors and VPs (Irvine). The assistant handles details of a highly confidential and critical nature. This person will schedule meetings on behalf of the supervisor and the department members, organizes the meetings and collects and prepares information for use in discussions/meetings of staff and/or with outside consultants or guests. This person may be asked to support presentation materials for meetings. The assistant is also responsible for the travel planning and expense reports. The Senior Administrative Assistant makes high-level contacts and arranges for meetings, including those of a confidential nature, inside and outside the company. Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions. Key Duties and Responsibilities * Administrative support to supervisor including word processing and preparation of documents, spreadsheets, presentations, and reports * Complex calendaring, meeting coordination and handling of special projects on behalf of all department members; maintain appointment calendars; schedule all appointments and meetings with other departments and external contacts. Ensure calendars are accurate and updated when changes occur. Reserve meeting space, arrange for audio/visual equipment, create, and publish agendas, track action items from senior management team meetings * Arrange travel arrangements including flight details, hotel reservations, etc., while strictly adhering to company policy. Create, review, and submit expense reports on a timely basis * Ensures department expenses are planned and paid, as applicable * Arranges programs, events, or meetings by arranging facilities, caterers, coordination of speakers and information, issues invitations, and controls event budget * Strong ability to multi-task and juggle various projects at a time is an absolute must Education and Experience * Experience or equivalent to a two-year degree in business administration; college graduate preferred * At least 5 years of increasingly responsible administrative and secretarial experience Essential Skills and Abilities * Advanced knowledge of word processing, graphic presentation and computer software related to specific tasks * Demonstrated excellent computer and word processing skills with special emphasis on calendaring, presentation, and spreadsheet capabilities * Working knowledge of company policies, procedures, and operations * Excellent composition, grammar, and business language skills * Excellent communication and interpersonal skills with the ability to effectively communicate with all levels of management * Creative, flexible, well organized, resourceful and detail oriented * Excellent judgment in handling confidential and sensitive information * Ability to work independently, set priorities and handle multiple tasks with a high level of efficiency * Establishing and maintaining cooperative working relationships with others * Ability to work across locations and time zones

Keywords: Urovant Sciences Ltd., Irvine , Senior Administrative Assistant, Administration, Clerical , Irvine, California

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