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Company: Irvine Company
Location: Irvine
Posted on: November 22, 2021

Job Description:

Position Summary:Greets, directs guests to conference rooms or notifies other employees that their guests have arrived. Handles telephone calls and package delivery, routing them to others or dealing with them directly, as appropriate; arranges meeting room set-up. Prepare and distributes communications via email. Orders supplies for conference rooms and lobby. Codes and routes invoices for approval. Assists with various tasks and projects when available from different departments.Job Duties:* Greet all internal and external customers, respond to inquiries, and communicate in a courteous, professional and calm manner* Answer and route incoming calls* Handle incoming and outgoing packages and mail including FedEx* Schedule conference rooms for meetings* Maintain and update various distribution lists* Maintain Property Management Lists* Maintain Receptionist Manual* Distribution of birthdays/service anniversaries* Update internal facebook monthly* Stock/clean conference rooms off lobby* Other duties/projects as assigned* Supports various departments as neededMinimum Qualifications / Other Expectations:* Excellent customer service focus* Strong verbal and written communication and interpersonal skills* Self---starter with the ability to work independently with little or no supervision* Intermediate computer skills in G---Suite (e.g. Gmail, Docs, Sheets, Slides) and Microsoft Office programs (e.g. Outlook, Word, and Excel)* Good organizational skills* Able to multitask, prioritize and is detail-oriented* Able to maintain the confidentiality of informationAbout Us:Irvine Company Office Properties (a division of Irvine Company) offers a portfolio that includes more than 550 office buildings in premier locations: Orange County, Los Angeles, San Diego, Silicon Valley, Chicago and New York.We've evolved the traditional office to something much more: a modern working community. Featuring innovative workplace design, quality craftsmanship, dedicated management and a collection of memorable experiences that seamlessly combine to build a vibrant workplace community.We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Keywords: Irvine Company, Irvine , Receptionist, Administration, Clerical , Irvine, California

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