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Executive Office Assistant

Company: Eggs Unlimited
Location: Irvine
Posted on: November 19, 2021

Job Description:

Eggs Unlimited was formed 24 months ago and is now one of the biggest egg companies in the nation.
Following substantial growth over the last 24 months, we are looking to strengthen our administrative team with a bright, hardworking individual for the role of Executive/Office Administrator. Supporting key executives in day to day administrative duties, this key position requires an extremely well organized, self motivated individual that can understand the bigger picture whilst managing the small everyday details simultaneously.
The Executive/Office Administrator will provide administrative support to 2-3 executives in relation to the operations of the company and manage processes that fall between the main departments of Sales, Logistics and Accounting. The ideal candidate will be keen to learn the fundamental elements of the company to help assist them in their position and have the ability to "get the job done" whilst working on new projects.
We are looking for a bright individual that will take a proactive approach to completing tasks whilst maintaining organized records. The ideal candidate will have a positive "can do" mindset understanding that in a start up, entrepreneurial environment no job is too big or too small.
Duties may include tasks such as:

  • Complete, verify, and submit applications/forms containing highly confidential information.
  • Work with outside companies and agencies as needed in support of business activities and other related administrative activities.
  • Implement and maintain systems to organize project based paperwork.
  • Ad hoc projects relating to customers, suppliers or transactions.
  • General administrative support
  • Booking flights, hotels, cars
  • Calendar management
  • Expense Management
  • Assistant duties, such as run errands, schedule appointments, purchasing customer gifts.
    Required skills:
    • Applicants must have a wide range of administrative and communication skills.
    • Excellent communication skills in person, on the phone, and in writing.
    • High level of competency with Microsoft Suite/Word/Excel/ processing.
    • Must be technically savvy with the ability to quickly learn new systems with limited or no training.
    • Ability to organize, monitor, and track numerous ongoing and one-time activities.
    • Ability to logically solve problems with little supervision.
    • Strong attention to detail.
    • Extremely high level of integrity and discretion in handling and communicating highly sensitive information. Ability to maintain strict confidentiality in all matters.
    • Ability to manage multiple projects in a fast-paced environment.
    • Willingness to work under timelines in a dynamic environment.
    • A positive attitude and willingness to do whatever it takes to get the job done.
    • Ability to manage a diverse work load.
    • Ability to work independently.

Keywords: Eggs Unlimited, Irvine , Executive Office Assistant, Administration, Clerical , Irvine, California

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