IrvineRecruiter Since 2001
the smart solution for Irvine jobs

Administrative Assistant/Executive Assistant

Company: Ultimate
Location: Irvine
Posted on: April 8, 2021

Job Description:

The Administrative Assistant will be working directly with the Founder & CEO and the President & CSO as well as the Executive Team. The Administrative Assistant serves as the primary point of contact for internal and external parties on all matters pertaining to the CEO and President. The Administrative Assistant will anticipate their needs for maximum efficiency and impact with communications, tasks, meetings and projects. This will involve organizing and coordinating outreach and external relations efforts; and overseeing special projects. The Administrative Assistant will ensure clear communication and connectivity between the CEO, President, C-team, Leadership Team, and staff.JOB FUNCTIONS: Supporting the CEO & President: Manage a broad variety of responsibilities for the CEO and President including: managing calendar of appointments; composing and preparing documents/correspondence; compiling documents for meetings Communicates directly, and on behalf of the CEO/President, with vendors, investors, staff, and others, on matters related to CEO/President Provides a bridge for smooth communication between the CEO/President and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff Works closely and effectively with the CEO/President to keep them well informed of upcoming commitments and responsibilities, following up appropriately - Assists with critical aspects of deliverables with a hands-on approach, including drafting emails, documents/correspondence, and other tasks that facilitate the CEO/President's ability to effectively lead the company Follows up on contacts made by the CEO/President and supports the cultivation of ongoing relationships Create and maintain list of short/long term priorities and tasks and proactively manages and updates lists in real-time and ensures that deadlines are met Plans and schedules meetings, including conference room/venue booking, travel arrangements, food and beverage ordering, and AV equipment coordination Proactively meets daily with the CEO/President and takes steps to ensure that direction is being received daily for prioritization of key tasks, consistently checking in with CEO/President Participates in executive meetings and follows up on action items (i.e. Executive Team Meeting, Weekly Biz Dev Meeting, Weekly Account Development Meeting, etc.)Supporting the Executive Team: Plans and coordinates internal and external events and ensures event logistics are planned appropriately and in advance of the event Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressuresSecondary Responsibilities: Manages and acts as a liaison between the Landlord and all other vendors associated with the building Creates and coordinates monthly Employee Wellness Program activities and events Processes expense reports as needed Organizing travel plans, itineraries, and agendas as needed Employee may perform other related duties to meet the ongoing needs of the company as requested by the manager.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Keywords: Ultimate, Irvine , Administrative Assistant/Executive Assistant, Administration, Clerical , Irvine, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category
within


Other Administration, Clerical Jobs


Customer Service and Sales Representative (Work at Home) Now Hiring!
Description: Customer Service and Sales Representative Work at Home Now Hiring br Competitive compensation for Full or part-time positions available from home. br Responsibilities Include:
Company: Private
Location: Granada Hills
Posted on: 04/18/2021

Part-Time Focus Group Participants (Up To $750/Week)
Description: 750/Week Make Money Online - Become Focus Group Participant br Our company is seeking individuals to participate in National Local Paid Focus Groups, Clinical Trials, and Phone Interviews. br With (more...)
Company: Social Consumer Panel
Location: Granada Hills
Posted on: 04/18/2021

Reseach Nurse Coordinator II - Cancer Clinical Trials Office
Description: Let us connect you with jobs based on your LinkedIn profile. Reseach Nurse Coordinator II - Cancer Clinical Trials Office When the work you do every single day has a crucial impact on the lives of others, (more...)
Company: Cedars-Sinai
Location: Los Angeles
Posted on: 04/18/2021


Home-based Participate In National Focus Groups & Clinical Trials
Description: 750/Week Make Money Online - Become Focus Group Participant br Seeking Motivated Individuals To Participate In National Focus Groups Clinical Trials. Earn Up To 750/Week In Your Spare Time. Apply (more...)
Company: Social Consumer Panel
Location: Los Angeles
Posted on: 04/18/2021

Receptionist-Medical Clinic- LR
Description: Now hiring a Receptionist for a Medical Clinic in Harbor City. This position is full time and works Monday-Friday 8am-5pm. This is a fast paced medical office
Company: Ultimate
Location: Harbor City
Posted on: 04/18/2021

Work From Home - Administrative Representative (Appeals)
Description: Administrative Assistant / Remote - California Residents Welcome / Competitive
Company: American Specialty Health
Location: South Pasadena
Posted on: 04/18/2021

Secretary, MT - Full Time - Nights - Variable Schedule
Description: Overview The unit secretary/monitor tech through communication, requisitioning and management of supplies
Company: Ahmc Healthcare Inc.
Location: South El Monte
Posted on: 04/18/2021

Advertising Assistant - From Home
Description: Advertising Assistant Work from Home Full or Part Time br 16 - 41/hr. No experience required. Training is available. Full time and part time positions available. br Responsibilities include: (more...)
Company: Private
Location: Los Angeles
Posted on: 04/18/2021

Customer Service - Administrative Assistant - Entry Level - Data Entry - Work from Home
Description: Customer Service - Administrative Assistant - Entry Level - Data Entry - Work from Home. br You must apply on our website only. br br Are you ready to become one of the 3.3 million people in the (more...)
Company: Private
Location: Los Angeles
Posted on: 04/18/2021

Social Media Marketing - Remote Position
Description: Social Media Marketing Remote Position 25- 27/hr br Full time or part-time positions available from home. Apply today, start tomorrow. br Social media has become one the most successful forms of (more...)
Company: Confidential
Location: Granada Hills
Posted on: 04/18/2021

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Irvine RSS job feeds