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Administrative Assistant

Company: SDK Atelier
Location: Irvine
Posted on: April 5, 2021

Job Description:

Company ProfileSDK Atelier is an award-winning architectural studio. Our studio is built on the collaborative process of its youthful designers and seasoned staff to create distinct and valuable architecture. Our mission is to integrate new interpretations of traditional styles and provide remarkable designs that extend across a wide spectrum of markets. We believe in the extraordinary capability design has to influence the quality of life and strive to inspire people to discover why it matters.
OverviewWe are currently seeking an Administrative Assistant in our Irvine, CA office. The ideal candidate will be self-motivated, friendly and able to make guests and visitors feel welcome while being comfortable with self-managing assigned tasks. Daily tasks include providing administrative support and assisting staff in overseeing and maintaining one or more active projects. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.
Responsibilities--- Greet visitors, handle their inquiries, and direct them to the appropriate persons--- Coordinate incoming and outgoing mail and parcel distribution--- Answer and direct phone calls to proper parties or offer to take messages--- Operate office equipment such as copiers, phone systems, and other applications--- Assist in organizing various meetings, conference calls--- Manage travel schedules; ensuring that all necessary accommodations, bookings, and transportation are accounted for and confirmed--- Facilitate team needs such as time-off requests, and catering requests for luncheons/meetings--- Act as the primary point of contact for building maintenance and facilities requests--- Take detailed notes and provide thorough summaries for team meetings--- Manage and stay in front of multiple busy calendars, balancing them appropriately--- Cultivate and maintain a pleasant and productive office environment--- Manage office supply inventory--- Handle other duties as needed
Requirements--- A minimum of 3+years of experience in an office atmosphere and assisting an administrative role (Marketing experience a plus)--- Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook--- Proficiency in Adobe Photoshop --- Self-starter with an ability to handle multiple tasks simultaneously--- Impeccable organizational and time-management abilities--- Excellent written and verbal communication skills--- Excellent attention to detail--- Strong critical thinking skill
Career positions are intended to be full time, and all applicants should have a commitment and the ability to work for at least one year. No phone calls or walk ins will be accepted.

Keywords: SDK Atelier, Irvine , Administrative Assistant, Administration, Clerical , Irvine, California

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