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Administrative Assistant

Company: The Estee Lauder Companies
Location: Irvine
Posted on: February 16, 2020

Job Description:

ITS HAPPENING! ARE YOU READY TO BRING IT?Too Faced Cosmeticsis currently seeking a dynamic, superstar Administrative Assistant. The ideal candidate for this role has strong communication, collaboration and organization skills. They should be able to work independently under pressure, while anticipating needs and keeping the operations of the team moving smoothly.This position is based in the Too Faced Corporate Headquarters located in Irvine, CA.THIS IS HOW YOU WORK IT:

  • Perform an extensive array of administrative tasks including calendar management, booking travel, managing meeting agendas, as well as processing expense reports
  • Arrange efficient and effective meetings, to include preparing agendas, reserving and setting-up conference rooms, order catering, gathering and organizing meeting materials in advance
  • Organize daily workflow, prepare and manage correspondence, reports, presentations, etc.
  • Provide back-up support to receptionist
  • Manage assigned tasks and calibrate expectations as needed
  • Coordinate and manage company meeting calendar through Outlook
  • Maintain distro lists, OOO notifications, and other various maintenance items in Outlook
  • Perform other duties, special projects and responsibilities as neededTHIS IS WHAT YOURE MADE OF:
    • Position requires 2+ years in a corporate environment providing administrative support
    • Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint
    • Display professionalism, diplomacy and discretion when handling matters of a confidential nature
    • Exhibit excellent communication, writing and organizational skills
    • Must be highly organized and detail-oriented, while also being able to grasp the big picture
    • Capability to take independent action as appropriate using good judgment and discretion
    • Ability to work in a fast-paced, entrepreneurial environmentJob LocationsUS-CA-IrvinePosted Date1 week ago(2/3/2020 6:19 PM)Job ID2020-2081CategoryAdministrative/ClericalTypeRegular Full-TimeBrand: Too FacedWe are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact

Keywords: The Estee Lauder Companies, Irvine , Administrative Assistant, Administration, Clerical , Irvine, California

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