Administrative Assistant

Company: ZF Friedrichshafen AG
Location: Irvine
Posted on: January 16, 2020

Job Description:

Job Description

Admin Assistant

12 Months (Contract to Hire)

Irvine, CA

Duties:

Provides administrative support to an individual or a department, with potential to impact EW image and effective relationship management. Key Responsibilities: --- Responsible for executing general administrative duties as needed to support the department management and staff. Manage department schedules, calendar and vendor deliverable deadlines with attention to accuracy and detail; track and update monthly reports and training records, ensure data accuracy; post announcements, enroll participants in various events/courses; provide departmental budget support, process expense reports, track invoices, charge backs and payments; file contracts and vendor agreements. --- Provide backup telephone support; screen concerns and matters to minimize interruption. Present good customer service and excellent phone etiquette. Professionally greet visitors, determine nature of business and announce visitors to appropriate personnel. Monitor visitors' access and issue visitor badges. Receive packages and keep package area in an organized manner. --- Perform basic administrative tasks that may include meeting support, scheduling, mailing, printing, office supply ordering, filing and other tasks as needed. --- Other incidental duties as assigned by Leadership

Support the department as needed.

Expense reports

Invoices/ Purchase Orders

Schedule Meetings

Assisting with tracking training assigned in department

Order Supplies

Assist with large meetings and conference coordination

Skills:

Minimum 2-3 years of recent administrative and relevant experience

Experience working in different accounting systems for invoicing

Entering expenses

Education:

HS diploma or equivalent required. 4 year degree highly preferred

Regards

Kunal

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Job Requirements

• Assisting other departments with administrative duties
• Filing and general office administration
• Undertaking any other tasks/duties
• Answering general queries by telephone
• Shooting any administrative tasks for team
• Assist with general office duties requested from other departments
• Carry out any other appropriate duties
• Assisting with ad hoc administration tasks
• Provide day-to-day administrative and other support
• Providing cover for other administration team members
• Carry out any other office or property management related duties
• Undertake a range of administrative tasks as required by the service
• Assist in general office administration, any ad-hoc duties, projects and activities
• Maintain filing system of all correspondence
• Providing excellent customer service when answering inbound customer queries
• Provide general office administrative services
• Providing administrative assistance including updating spreadsheets typing correspondence and filing
• Resolve any queries on purchase invoices with the relevant supplier
• Assist with general office administrative tasks
• Distribute all incoming daily post

Keywords: ZF Friedrichshafen AG, Irvine , Administrative Assistant, Administration, Clerical , Irvine, California