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Administrative Assistant

Company: John Burns Real Estate Consulting
Location: Irvine
Posted on: December 3, 2019

Job Description:

We are currently looking for an Administrative Assistant for our Irvine, CA office. -The position requires you to able to effectively -perform administrative responsibilities by providing a high level of multitasking support and ensuring the efficient completion of daily and weekly department activities. -This position is based out of Irvine, California and part of our team that advises real estate executives with strategic planning, market and consumer research, and trusted analysis. Position will sit at receptionist desk, which has light traffic and phones. -REQUIREMENTS: Two years of administrative support with increased responsibilities. Computer skills: Word - needs to know how to do mail merges Excel skills - formulas Salesforce would be a plus PowerPoint would be a plus Must be detail oriented and take pride in work. Good communication and interpersonal skills. Needs to anticipate office needs and be willing to be a team player. Hours are 8:00 am to 5:00 pm. Must be able to effectively -perform administrative responsibilities by providing a high level of multitasking support and ensuring the efficient completion of daily and weekly department activities. -This position is based out of Irvine, California and part of our team that advises real estate executives with strategic planning, market and consumer research, and trusted analysis. Position will sit at receptionist desk, which has light traffic and phones. -OVERALL RESPONSIBILITIES: Organizes workload throughout the day to meet project timelines and deadlines. Uses skill and judgment to ensure written and verbal outputs are clear, accurate, grammatical and of appropriate tone. -Communicates effectively and courteously with all internal and external contacts. Maintains current knowledge of organization and department policies and procedures. Maintains a strong customer service orientation and proactively assists others on the phone, via email or in person whether they are visitors, guests, clients or Company employees. Works effectively with diverse individuals. Meets all requirements for confidentiality of corporate and customer information. Enjoys challenges, multitasking, a quick pace, problem solving, and working in a team environment. DUTIES AND RESPONSIBILITIES: Highly motivated and multitasking individual who provides with administrative assistance including -scheduling support, travel support, word processing, presentation formatting, and spreadsheet work. Reconciles company credit card information for designated employees. Assists team members with tasks and projects as requested. General office duties to include: -Opening mail, -logging checks, ordering and putting away -office supplies, keeping office neat, shipping -packages via FedEx and USPS, -updating and inputting information into Salesforce, creating new hire packets (Word document - edit), mail merges, pdfing slides for presentations, PDFing presentations, creating calendars, track car insurance and employee drivers licenses as well as all other projects as assigned.Scheduling appointments with candidates applying for jobs within the company.Employee Benefits -Medical and Insurance Includes medical, dental, vision, prescription drug coverage, and flexible spending accounts.Vacation and LeaveIncludes at least 4 weeks of personal time off, plus holidaysRetirement - 401(k)Includes company contributions of 3% of your salary to your 401K even if you don't contributeCulture and Personal BenefitsIncludes tuition reimbursement, training opportunities and the ability to grow and expand your careerCharitable ContributionsIncludes matching contributions to the charities of your choiceAbout the CompanyJohn Burns Real Estate Consulting, LLC -provides independent -subscription research and -customized consulting services -related to the US housing industry. -John Burns -founded the company in 2001 because he saw a need for better housing market analysis. The company has grown to a highly passionate team of research analysts and consultants in offices across the country, who work together to provide the most trusted source of US housing analysis and consulting services. -Three principles guide us:Purpose: To enable the profitable development of the best places to live in the world through great research.Vision: To be the most trusted and respected US housing market analysts and consultants.Mission: To help executives make informed housing industry investment decisions.If you enjoy challenges, take great pride in 100% accuracy and professional appearance in all the work you complete, have a passion for excellence and enjoy working with a fantastic team that supports each other, this is the dynamic environment for you. -

Keywords: John Burns Real Estate Consulting, Irvine , Administrative Assistant, Administration, Clerical , Irvine, California

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