Post-Award Analyst

Company: University of California - Irvine
Location: Irvine
Posted on: September 2, 2024

Job Description:

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit .UCI Program in Public Health is dedicated to the achievement of health equity for all populations through research, teaching, service, and public health practice, locally and globally. Championing the principles of evidence-based public health science, the Program's community aspires to understand and impact population-level social, biological, and environmental determinants of health and well-being.

The Program in Public Health, and future school of public health, is seeking two post-award analysts to support the academic units as part of a central post-award department.

Reporting to the Assistant Director of Post-Award, the incumbents will support faculty across four different academic departments. Major duties include the grant management of restricted and unrestricted funds, contracts and grants budget monitoring, divisional budgeting, reconciliation of divisional accounts with accounting ledgers and financial account transfers. Follow program systems and university standards to assure conformity with UC accounting policies. Problem-solver, pro-active, and sense of urgency required to be successful in this role.

The incumbent is responsible the execution and administration of subcontracts and consultant agreements, submission of timely technical and financial reports to agency sponsors, award close-out, expense reconciliation and quarterly reporting to principal investigators, identification of new funding opportunities. Incumbent prepares in-house financial reports for use by the faculty, as directed by Assistant Director. Working closely with other post-award analysts and department managers.

The duties of this position require frequent interaction with program officers and sponsors at federal, state and industry funding agencies as well as counterparts from the UCI Sponsored Projects, UCI contract and grant accounting office, and various other UC Campus departments.

Incumbent is responsible for providing specific direction to faculty and staff to assure compliance with recent revisions to contract and grant costing principals. This requires knowledge in agency specific contracts and grants policies; material management to include purchasing and equipment acquisition principles; personnel/payroll policies and procedures; gift administration; recharge principles; research subcontracting concepts; indirect cost principles; policies and practices related to Uniform Guidance/UG, FDP, Federal CAS requirements. Understanding of NIH grants required.

Public Health is proud to provide flexible work schedules to accommodate and support work-life balance by offering a hybrid work environment. Post-Award Analysts are only required to be in-office on Wednesdays. Occasionally, mandatory program/school-wide meetings or trainings, or occasional events will require all staff to be in the office on other days of the week. Training in the early weeks of joining the program may require additional in-office days.



Your Role on the Team

• Working knowledge of Microsoft Office Applications
• Working knowledge of Microsoft Office Applications
• Working knowledge of University general accounting, payroll accounting, contract and grant accounting And purchasing policies and procedures
• Working knowledge of University general accounting, payroll accounting, contract and grant accounting And purchasing policies and procedures
• Ability to organize, prioritize, and manage a complex workload in an environment with changing priorities and competing deadlines.
• Ability to organize, prioritize, and manage a complex workload in an environment with changing priorities and competing deadlines.
• Demonstrated skill in understanding and interpreting current federal, state and University regulations relating to contracts and grants administration
• Demonstrated skill in understanding and interpreting current federal, state and University regulations relating to contracts and grants administration
• Ability to interpret and summarize complex financial information and narrative reports pertaining to such topics as budget development fiscal planning and reconciliation
• Ability to interpret and summarize complex financial information and narrative reports pertaining to such topics as budget development fiscal planning and reconciliation
• Possess excellent mathematical, financial/business and analytical skills with the ability to formulate clear and concise budgets, financial spread sheets, and reports useful for planning and decision-making.
• Possess excellent mathematical, financial/business and analytical skills with the ability to formulate clear and concise budgets, financial spread sheets, and reports useful for planning and decision-making.
• Demonstrated ability to make sound decisions and employ effective problem-solving techniques
• Demonstrated ability to make sound decisions and employ effective problem-solving techniques
• Minimum of one year of UC experience managing multi-million-dollar research awards. Ability to work independently and proactively advise Principal Investigators about account balances,
• Minimum of one year of UC experience managing multi-million-dollar research awards. Ability to work independently and proactively advise Principal Investigators about account balances,
• Demonstrated skills to independently analyze situations, interpret data, define problems and/or objectives, identify relevant factors, and formulate logical conclusions and recommendations
• Demonstrated skills to independently analyze situations, interpret data, define problems and/or objectives, identify relevant factors, and formulate logical conclusions and recommendations
• Ability to audit documents and determine compliance to policies
• Ability to audit documents and determine compliance to policies
• Experience administering research funding from agencies such as the National Science Foundation, and National Institutes of Health.
• Experience administering research funding from agencies such as the National Science Foundation, and National Institutes of Health.
• Knowledge of Kuali Financial System
• Knowledge of Kuali Financial System
• Ability to exercise discretion and confidentiality of financial and personnel matters
• Ability to exercise discretion and confidentiality of financial and personnel matters
  What It Takes to be Successful
  
  Total CompensationIn addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our and .
  The expected pay range for this recruitment is $66700- $92600 (Annual).
  
  
  Required:
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Bachelor's degree in related area and / or equivalent experience / training.
    Conditions of Employment:The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
    • Background Check and Live Scan
    • Legal Right to work in the United States
    • Vaccination Policies
    • Smoking and Tobacco Policy
    • Drug Free EnvironmentThe following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
      • California Child Abuse and Neglect Reporting Act
      • E-Verify
      • Pre-Placement Health EvaluationDetails of each policy may be reviewed by visiting the following page -
        
        
        Closing Statement: The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
        
        For the University of California's Affirmative Action Policy please visit: .
        
        For the University of California's Anti-Discrimination Policy, please visit:.
        
        We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
        UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.
        Consideration for Work Authorization Sponsorship
        
        Must be able to provide proof of work authorization

Keywords: University of California - Irvine, Irvine , Post-Award Analyst, Accounting, Auditing , Irvine, California