"> Skip to main content Search Jobs Latest News Search Jobs Toggle navigation New Search Sign Up Login AP / AR Specialist irvine 92618">

IrvineRecruiter Since 2001
the smart solution for Irvine jobs

AP / AR Specialist

Company: Alliance Resource Group
Location: Irvine
Posted on: November 22, 2021

Job Description:">"> Skip to main content Search Jobs Latest News Search Jobs Toggle navigation

  • New Search
  • Sign Up
  • Login AP / AR Specialist irvine 92618 Posted: 09/10/2021 Job Titles: ACCT OPS - Accounts Payable Clerk Job Number: 3941 Job Description

    This position will support the treasury group performing AP functions such as invoice entry, customer support and account analysis. This position will also be involved in month-end activities and reporting such as preparation of JEs, reconciling various liability, prepaid and accrual accounts, booking AP accruals and amortizations. In addition, this position will support AR activities to include cash postings and monthly reporting. Further, this position will assist in AP projects and support various other research and audit activities.



    To perform this job successfully, an individual must be able to perform each essential job task satisfactorily. The tasks listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Accounts Payable
    • Full cycle accounts payable including, processing accounts payable invoice, invoice approval, data entry, PO matching and preparing for check issuance. Maintain supplier files on all open and paid invoices
    • Process, distribute, or void checks
    • Resolve payment and invoice questions through phone contact with suppliers and purchasing department
    • Maintain various accounts payable related reports and files, including supplier information forms, W-9 forms, and supplier information through QAD and Coupa
    • Assist in performing periodic AP reporting and account maintenance and clean up
    • Assist in project based transitional activities and system upgrades
      General Accounting
      • Support and assist with month-end close for AR, including for cash posting and running month-end reports
      • Preparation of monthly journal entries and accruals including for utilities, Coupa sales tax, R&D sales tax, and Coupa accruals
      • Prepare month-end JE' s and reconcile prepaids accounts such as licenses, property taxes, and sales taxes, book accruals for the president club and board fees, and maintain the professional services reconciliation
      • Assist in other general account functions and projects



        • Perform other duties, ad-hoc functions, and special projects as assigned by supervisor.
          • Works on problems of diverse scope in which analysis of data requires evaluation of identifiable factors
          • Exercises judgment within broadly defined practices and policies in selecting methods and techniques for obtaining solutions
          • Normally receives no instructions on routine work, general instructions on new assignments, and minimal oversight on research and technical areas


            Minimum Education & Licensing:

            • AA degree or higher with focus in accounting preferred or combination of education and experience


              Minimum Experience:

              • Minimum of 5 years related experience
              • Proficiency in Microsoft Excel and QAD ERP preferred

                Specific Skills, Knowledge & Behaviors


                (To perform the job successfully, an individual should demonstrate the following competencies):

                Core Competencies:
                • Interpersonal Effectiveness: Actively seeks to understand perspectives and interpersonal needs and expectations of others at all levels, builds self awareness, flexes personal style appropriately, and works through conflicts constructively and appropriately
                • Communication: Effectively uses all mediums of communication as appropriate, presents well to groups, actively listens, and continuously identifies opportunities to build communication skills
                • Collaboration & Teamwork: Actively works together with formal and informal team members to build relationships and achieve team goals
                • Prioritization: Effectively prioritizes work to ensure timely completion of work within scope
                • Global & Systems Thinking: Continuously seeks to learn about and embrace global nuances, works across functions and geographies, seeks to align with diverse groups, and seeks to understand interdependencies and impacts of actions across functions and the company
                • Technical Expertise: Continuously builds functional and technical expertise, and pro-actively applies that technical expertise in progressively broader scope
                • Continuous Improvement: Learns and uses best practices tools and methodologies to assess, identify, and executes on opportunities to improve; Focus on learning and building new capabilities into self
                • Problem Solving & Problem Prevention: Learns and uses strong problem solving methodologies and tools, focuses on root cause analysis, and shows orientation towards problem prevention
                  Accountability: Focuses on results, takes initiative without direction, takes ownership for all work within scope, builds relationships and works across departments, functions, or areas of responsibility

                  Equipment Use & Abilities Required:

                  • Equipment Use: Copy machines, fax machines, calculators and personal computers and computer terminals.
                    • Computer Skills: Software proficiency in Microsoft Office Suite.
                    • Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, legal documents or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.--
                    • Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.--
                    • Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to use judgment and apply technical knowledge on majority of routine functions.
                      Meet Your Recruiter Erin Cooper
                      Recruiting Manager - Orange County Erin was born and raised in Southern California. She has a Bachelor's in Business Management from CSU Dominguez Hills. She began her career at Ernst & Young as an auditor in their advisory services group and spent 5 years in that role. In 2012 Erin began recruiting for a large national search firm and worked with them for 7 years before she joined Alliance Resource Group. When asked why she chose recruiting as a career, Erin said "I enjoy working with and helping people. What makes me a good recruiter is that I have compassion, honesty and have great speed to market."Erin enjoys watching black and white movies, traveling and taking her cocker spaniel to the dog park. She is also a big fan of UFC matches.
                      • (949) 428-0651
                      • Connect on LinkedIn Apply Now: Apply Online Continue with LinikedIn Continue with Facebook Continue with Twitter Apply Later Send an email reminder to: Email Address Share This Job:Login to save this search and get notified of similar positions. Apply Online Apply with LinkedIn Apply with Facebook Apply with Twitter Send an email reminder to: Email Address Share This Job: Related Jobs:
                        • Accounts Payable Specialist
                          Irvine, CA Login to save this search and get notified of similar positions. Smarter Financial Recruiting Linkedin Facebook Twitter
                          • Home
                          • Divisions
                          • Services
                          • Careers
                          • Search Jobs
                          • Join the ARG Team
                          • About Us
                          • Resources
                          • Blog
                          • Contact Us Menu
                            • Home
                            • Divisions
                            • Services
                            • Careers
                            • Search Jobs
                            • Join the ARG Team
                            • About Us
                            • Resources
                            • Blog
                            • Contact Us Alliance Resource Group A Southern California accounting and finance staffing agency.
                              • Southern California Headquarters
                                • 2525 Main Street
                                  Suite 440
                                  Irvine, CA 92614
                                • Directions
                                • Office 949.250.1600
                                • Fax 949.250.1180 2021 Alliance Resource Group - Privacy - Site Credits Search Jobs Blog Contact Us Home Divisions Alliance Search Group Alliance Interim Solutions Alliance Accounting Operations Services Search Process Careers Search Jobs Join the ARG Team Our Story Our Values Our Leadership Affiliations & Awards Resources Blog Career Resources 2022 Salary Guide Contact Us Linkedin Facebook Twitter

Keywords: Alliance Resource Group, Irvine , AP / AR Specialist, Accounting, Auditing , Irvine, California

Click here to apply!

Didn't find what you're looking for? Search again!

I'm looking for
in category

Log In or Create An Account

Get the latest California jobs by following @recnetCA on Twitter!

Irvine RSS job feeds