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Senior Accounting Support Specialist

Company: Orange County Fire Authority
Location: Irvine
Posted on: February 20, 2021

Job Description:

The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancy for the position of Senior Accounting Support Specialist, which will provide support to the Payroll/Accounts Payable section within our Finance Division. This recruitment will be used to fill the current vacancy and establish an eligibility list for future vacancies.Incumbents are responsible for performing paraprofessional and lead accounting support activities in an assigned accounting section, such as Budgeting, Accounts Receivable, Accounts Payable, General Ledger, Payroll, Staffing, and/or Timekeeping.ESSENTIAL FUNCTIONS(These duties are intended to be representative sample of the duties performed by the class.)May serve as a lead, including assigning and monitoring work.Receives and processes a variety of receipts, invoices, statements, payments, fees, and/or other related information, which may include: coding data, processing payroll transactions and changes, creating new vendor numbers, ensuring appropriate approvals, running reports, filing paperwork, and performing other related duties.Creates, reviews, interprets, and maintains a variety of records, systems, and logs.Processes transactions; prepares related reports and lists; researches and resolves discrepancies; prepares and records adjusting entries; reconciles general ledger accounts.Monitors, reconciles, and audits financial information in assigned area(s). Reconciles accounts, balances activity statements, and/or researches financial discrepancies.Assists customers and employees with requests for information over the phone and in person; researches and resolves customer discrepancies.Maintains a variety of records and files.Performs other duties of a similar nature or level.POSITION SPECIFIC RESPONSIBILITIES MAY INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING:Positions assigned to Accounts Payable:* Maintaining and reconciling petty cash/revolving, cash, and check funds.* Preparing voucher transactions.* Processing high volumes of invoices for payment.* Verifying account coding.* Verifying invoice calculations.* Preparing and processing credit card/purchase card invoices.* Preparing, processing, and reviewing travel requests and reimbursements.* Preparing, maintaining, and distributing financial schedules.* Processing journal vouchers to correct account codes and/or other related information.* Review the work of other Accounts Payable staff.Positions assigned to Accounts Receivable:* Downloading data from databases and auditing, processing, printing, and reviewing invoices prior to disbursement.* Creating manual invoices.* Reviewing and processing refund requests.* Process accounts to be written off.* Creating credit memos.* Auditing, reviewing, and processing refund fees.* Developing, auditing, and maintaining filing systems for invoices.* Researching and resolving billing disputes and collection issues.* Applying and auditing cash receipts.* Researching and resolving cash application information.* Collecting insufficient fund checks.* Coordinating and scheduling past due statement processes.* Coordinating collection efforts.* Resolving customer questions on invoices.Positions assigned to Payroll:* Processing and distributing bi-weekly employee paychecks and monthly compensation requests.* Reviewing and auditing pay adjustments.* Organizing and reviewing payroll deductions.* Processing wage garnishment orders.* Preparing payroll interface reports.* Processing, reviewing, and ensuring system changes are reflected in automated payroll systems.* Organizing, reviewing, and inputting data into timekeeping and staffing systems.* Reviewing accuracy of employee mileage reimbursements.* Auditing bi-weekly timekeeping data.* Processing FLSA payments.* Auditing Timekeeping and Staffing exception summary reports.* Training employees on the timekeeping system.* Review the work of other Payroll and Timekeeping staff.Experience requirementsEDUCATION (position requirements at entry):Associate''s Degree in Accounting, or a related field.EXPERIENCE (position requirements at entry):Two (2) years of accounting support experience in area of assignment. HIGHLY DESIRED QUALIFICATIONS:When assigned to Payroll: Experience working in Fire or Public Jobble

Keywords: Orange County Fire Authority, Irvine , Senior Accounting Support Specialist, Accounting, Auditing , Irvine, California

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